Shenandoah University
Property Identification Policy

Proposed by: Comptroller & Fixed Asset Manager & Director of Physical Plant

Approved by: President and Vice President for Administration & Finance

Effective date: July 18, 2000

Purpose:

To establish guidelines for the protection of University owned assets.

Procedure:

Assets are classified upon issuance of a purchase order or gift receipt. Assets
are purchased by the University in accordance with the Requisition and Purchasing
Policy. Upon receipt of the assets, an identification method is used to mark the
assets as property of the institution. The identification method will vary according
to the classification and value of the asset.

All purchased and donated assets equal to or in excess of $200.00 excluding
assets classified as residence hall and classroom furniture will be tagged with a
numerical tag under the direction of the Fixed Asset Manager. All purchased and
donated assets with a value of less than $200.00 and a life expectancy of more
than one year and assets classified as residence hall and classroom furniture will
be physically marked/tagged with a non-numeric tag or engraved or stenciled with
the phrase "Property of Shenandoah University" under the direction of the Director
of the Physical Plant. The Fixed Asset Manager will issue a work order to the
physical plant office for all assets that need to be physically identified as property
of the institution. The work order will provide the following information: Requestor,
Vendor, PO#, Quanity Ordered, Unit Cost, Description of the Items(s), Account #,
Check Date and Check Number. The physical plant office will send a signed copy
of the completed work order to the Fixed Asset Manager when the work has been
completed.

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