Tuition & Housing Refund Policy

Replacement of current policy: Tuition – Room and Board Credit Procedure

Proposed by: Student Accounts Manager

Approved by: Vice-President for Administration and Finance

Approved on: June 6, 2000

Effective date: Term I, Fall 2000

Withdrawal From The University

To withdraw from Shenandoah University at any time during the academic year, a student is required to obtain a withdrawal/leave of absence form from the Office of Research Planning and Institutional Effectiveness. This form must be completed and returned to the Office of Research Planning and Institutional Effectiveness in order for the withdrawal to be processed in an accurate and timely manner.

Tuition Refund Policy

Students withdrawing from the University during the published add/drop period will be fully refunded tuition, fees, and housing charges.

For those students withdrawing after the add/drop period, tuition will be pro-rated accordingly. The amount of tuition will be calculated on a pro-rated basis through 60 percent of the payment period. After 60 percent of the semester has been completed, the student will be responsible for all tuition charges assessed and will not be eligible for a refund. The Office of Student Accounts will prorate tuition based on the withdrawal date provided by the student on the withdrawal/leave of absence form or the last date of attendance as recorded in the Registrar’s Office.

The determination of the payment period attended by the student will be calculated as follows:

Number of days completed = the % of semester completed
Number of days in semester

This percentage will determine the amount of tuition charges that the student is responsible for paying. If the percentage is 60% or higher, the student is responsible for 100% of tuition charges assessed.

Curriculum Fee Refund Policy

Curriculum fees are refunded only to students who withdraw during the add/drop period. After the add/drop period, curriculum fees are non-refundable.

Medical Withdrawals

Students withdrawing from the University for medical reasons will be dealt with on an individual basis. The student must first contact the Wilkins Wellness Clinic. A physician must provide confidential written documentation in support of a medical withdrawal. The Wilkins Wellness Clinic will approve or disapprove a medical withdrawal based on the information provided.

Distribution Order for Refunds

Credits applied to a student’s account will first be returned to financial aid programs in accordance with mandatory Federal and State guidelines, private organizations, and Shenandoah University requirements. Any remaining amount of credit will first be applied to unpaid charges on the student’s account with any remainder being refunded to the student.

Shenandoah University reserves the right to hold transcripts, diplomas and other pertinent information until all financial obligations to the University have been satisfied.

Housing Refund Policy

Room and Board charges are refunded on a pro-rated basis of 15 weeks per semester. Dorm damage and security deposits will be fully refunded provided that no damages have been assessed.

Shenandoah University reserves the right to hold transcripts, diplomas and other pertinent information until all financial obligations to the University have been satisfied.

Back to Student Accounts
Back to the Business Office home page
Back to Shenandoah University home page