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- User Categories - Reserves - Interlibrary Loan and Document Delivery - Off Campus Support -
Computer Lab - Faculty Guide to Library
Services ]
The
Circulation Department manages loan operations, including course reserves, plus
item reshelving and stack maintenance for both the Smith Library and the Health
Sciences Library.
Policies
and Procedures:
·
Library Card: The University ID
card is used as the library card. General-use library cards may be issued to graduate
and part-time students as necessary. The library card must be presented each
time materials are to be checked out.
·
Loan Period: Materials are checked
out to undergraduate students for 21 days. Graduate students receive a 42-day
loan period. Faculty receive a 120 day loan period for books, and shorter
periods for other types of material, such as media. When items are checked out,
the user will receive a printout of the items charged. All users are
responsible for materials borrowed on their card. Due dates for interlibrary loans vary with the lending
institution.
·
Renewals: Materials may be
renewed three times unless recalled by another user. Phone renewals are
accepted, and users can renew materials on the library website. Online renewal
requires a PIN number, which is available at the Circulation Desk.
·
Returns: All materials are to
be returned to the Circulation Desk. When the library is closed, items may be
returned to the book drop outside the library entrance.
·
Overdues and Fines: The Library will send
reminder notices via SU email to users with overdue materials. Failure to
receive an overdue notice does not relieve the user of the responsibility to
return materials promptly. Overdue materials may incur fines. Student and
community user fines are assessed at $0.10 per day with a fine limit of $10.00
per item. Students may be blocked from further borrowing at a $5.00 fine
balance or if five items are overdue. Faculty may incur fines for late
interlibrary loans and for media equipment.
·
Lost Items: Materials more than
four months overdue will be considered lost, and the user may be billed for
replacement of the item. The cost of replacement will include a $20.00
processing fee, plus the actual cost of the item.
Summary sheets
explaining privileges and restrictions for each category of library patron are
available at the Circulation Desk. If you have questions about Circulation
Services or Reserves, please contact Circulation Supervisor Rebecca Rockwell.
Community
Users: Borrowing privileges are available to the local
community for a $10.00 annual fee. Community users must live in the City of
Winchester or Frederick County, or in a county contingent with Frederick
County, Virginia. There are some restrictions on community users for certain
types of materials.
Friends
of the Library: Community users wishing expanded borrowing
privileges may purchase a membership in the Friends of the Library. A $100.00
annual fee permits individuals to borrow books and scores, and to use the
library computers in the reference area of the Smith Library. . However, SU students always have
priority access to computers Family memberships are also available. For more
information, contact Circulation Supervisor Rebecca Rockwell.
One-Time Users: Individuals who are traveling through the Winchester
area AND do not reside within 50 miles of Shenandoah may use designated
computers to access web-based email at no charge, except for printing. One-time users must complete a
registration form with name address and phone number. Computer usage is limited to 30 minutes, and access priority
is always given to SU students and faculty.
Visiting College Students: Individuals who live in the Winchester area but are
students at other colleges will be permitted occasional access to SU computers
and database as a courtesy. However, SU students always have priority access to
computers. Students must show a
valid college or university ID card from their college or university. Visiting students must pay for all
printing costs.
Library materials are placed on reserve at the request
of faculty for use in their courses. In the Smith Library these may be located
at the Circulation Desk or in the Media Center. In the Health Sciences Library
reserves are at the Circulation Desk.
There are
several types of reserves:
Faculty
should submit reserve lists to the appropriate reserve desk at least five
working days before the beginning of each term to enable staff to collect and
process reserves. Alternately, faculty may choose to bring those items they
want on reserve to the Circulation Desk. Please allow 48 hours for the
processing of reserve materials.
Interlibrary Loan: An interlibrary
loan service is provided for current students, faculty and staff, for books and
journal articles not owned by the University library. ILL forms are available
online at the links above. All student requests should be discussed with a
member of the library staff before being submitted. ILL Requests should be
submitted at least two weeks before an item is needed. Both students and
faculty are reminded to please check the library's Webcat online catalog and Journal Locator to
identify those items that are already part of the library collections. Many
journal articles may be available through one of our several full-text databases and electronic journal
collections.
The library subsidizes part or all of the
cost of interlibrary loans for students. Faculty are responsible for any costs
incurred by their requests.
The University library receives many
interlibrary loan requests, so patrons with multiple requests are asked to
submit them in priority order. We strive to be fair to all users, so each
business day library staff will process some, if not all, items for each
requestor. Students who need a
large number of items may wish to visit other libraries to obtain materials.
The library staff may be able to direct users to libraries with which we have
reciprocal borrowing privileges.
Community users, including members of the
Friends of the Library, are referred to the Handley Regional Library for
interlibrary loan service. We
cannot provide interlibrary loan service to community users.
Questions regarding interlibrary loan
procedures and policies may be addressed to Jan
Edgar, Interlibrary Loan Specialist, at 540-545-7318. Copyright law
specifies that photocopies received through interlibrary loan are not to be
used "for any purpose other than private study, scholarship or
research." The library reserves the right to refuse an interlibrary loan copying
request if, in its judgment, fulfillment would violate the copyright law.
Questions regarding copyright may be addressed to David McKinney at 540-665-5444.
Document Delivery: SU students
who receive their instruction from off-campus may use the above forms for
requesting document delivery of books and journal articles. For more information, contact
Circulation Supervisor Becky Rockwell at
540-665-5424.
The
computer lab on the third floor of the Smith Library contains both Macintosh and
PC networked to a laser printer. All are connected to the campus network and
the Internet. Web e-mail is available at all stations. Software on all
computers in the lab includes Microsoft Office, with Word, Excel and
Powerpoint. Specialized software on select computers includes Finale and Finale
Allegro. Use of the lab is reserved for current SU students, faculty and staff.
Assistance
in the lab is provided by the Media Center staff. Questions relating to network
accounts and e-mail should be directed to the Institutional Computing Help
Desk, x5555.
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