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Development
·
The Library for
Shenandoah University consists of two facilities. The Alson H. Smith, Jr.
Library is the main library for the University, and is located in the center of
the Winchester campus. The Health Sciences Library, located in the Health
Professions Building on the grounds of the Winchester Medical Center, contains
collections that support of Pharmacy, Nursing and the Physician Assistant
studies program. Current total holdings number more that 275,000 items,
including approximately 131,000 books, scores, and bound serials, 134,000
microfilm items and 17,000 audiovisual materials. The Library has access to
more than 32,000 print and electronic journals.
·
Electronic access to the
collection is via the Library
home page, with the Webcat
online catalog searchable from any computer on the University network or
remotely, over the Internet. In addition, the Library provides access to more
than 80 databases over the Internet, including those
from FirstSearch, Galegroup (Infotrac), Lexis-Nexis, Project Muse, Ovid and
JSTOR. An online interlibrary loan service, telefacsimile technology, and
electronic document delivery means that many items needed for classroom and
research can be obtained quickly. The University's location, convenient to the
Washington metropolitan area, means that other libraries and major research
collections can be visited easily.
·
This document provides
basic information on the Libraries and their services. If you have questions,
please contact Christopher Bean, Director,
University Libraries, at 540-665-4553, or any of the professional library staff
at 540-665-5424.
The
University ID card is also the library card and is required to check out
materials from the Library. Upon employment, new faculty and staff members
should obtain a University ID card from the Office of Auxiliary Services.
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Faculty
may check out books and scores for 120 days or four months. Library materials
may be recalled during the first semester for temporary use by a student or other
faculty member. An additional four month renewal is permitted, unless an item
has been requested by another user. Recordings and media may circulate for 120
days only. If this type of material is needed by another user, it shall be
recalled immediately. All books and materials must be returned at the end of
the academic year for the purpose of inventory. As a matter of policy, the
Library maintains the privacy of its borrowing records.
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Notices
will be sent throughout the year for overdue items. Following the final notice
the faculty member will receive a recall letter from the Director of Library
Services. The faculty member has ten days to respond to this letter and return
the materials without penalty. After ten days a fine of $1.00 per day will be
charged.
If a
faculty member finds that he or she must use a particular book or score longer
than one academic year, the faculty member is encouraged to purchase the
materials for their personal use.
If
books, scores or other materials are lost or damaged beyond repair, then the
faculty member shall be billed for replacement of the items. The replacement
cost is based on the price as listed in Books In Print, or other authoritative
lists. A $20.00 processing fee per item shall be charged to cover cataloging
and processing costs. For materials out of print, $20.00 per volume shall be
charged, plus the processing fee. If a new, exact duplicate of a lost item is
offered, then the replacement cost will be dropped and the processing fee shall
be reduced to $10.00.
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Collected
music editions, periodicals, reference books, and closed reserve materials do
not circulate. Because of the frequent use of these materials by students,
staff and faculty, it is essential that they remain available for use in the
Library.
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Library
materials may be placed on reserve at the Circulation Desk or the Media Center
in the Smith Library, or in the Health Sciences Library for use by students in
their courses. There are several types of reserves:
Closed - for 3 hour
use within the library only;
Media Reserve - for
3 hour use within the Media Center;
24-Hour - may be
checked out any time during library hours and must be returned within 24 hours;
3-Day - may be
checked out any time during library hours and must be returned within three
days;
7-Day - may be
checked out any time during library hours and must be returned with seven days.
Reserve
lists should be submitted to the appropriate Library at least five working days
before the beginning of each term to enable staff to collect and process
reserves. Contacts are the Circulation
Supervisor in the Smith Library, the Health
Sciences Librarian in the Health Sciences Library, and the Media Coordinator in the Media Center.
Federal
copyright law places several limits on library reserve collections. One of the
most important is the requirement that a faculty member obtain permission from
the copyright holder for copied items to placed on reserve for longer than one
semester. This provision applies even if the Library or the professor owns the
item which is duplicated. For more information, refer to the Copyright policy for
Reserves, or contact David McKinney at
540-665-5444.
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Access
to the holdings of the University Libraries is through the Webcat online catalog from any
computer on the SU campus network and from off-campus over the Internet.
Materials in all formats may be found in the catalog, including, books, scores,
periodicals, recordings and other A/V materials. Many older LP recordings are
listed only in the card catalog in the Media Center. If you require assistance
with the catalog, please consult with a librarian.
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Faculty
may use the online catalog to identify journals and periodicals found in the
Library, complete with holdings information for each title. In addition, the Journal Locator lists
all print titles received by the Library, as well as more than 32,000
electronic journals found in library database collections. If you have
questions regarding online journals and periodicals, please consult with a
librarian.
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Reference and Research Services -
Full
reference and research assistance is available in the Smith Library. The
principal contacts are David McKinney and Cindy Thomas (undergraduate programs)
and Rosemary Green (graduate programs). Denise Blake, in the Health Sciences
Library, also provides reference assistance for that collection. The demand for
research assistance can be intense at times during the semester, so you may
wish to make an appointment with a librarian if you have consultation needs
that are extensive. For more information, view the Reference web page.
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Materials
from other libraries may be obtained by using interlibrary loan (ILL). Requests are submitted using online
forms, and the borrowed items can be delivered to either the Smith Library or
the Health Sciences Library for convenient pickup. Faculty are responsible for any costs associated with this
service. For quickest response, interlibrary loan requests should be discussed
with a librarian before they are submitted. Request forms are found on the
Library website under Online
Forms. Some databases also
have direct links to submit ILL requests.
Requests
for interlibrary loans should be submitted at least two weeks before an item is
needed. A library staff member will contact the faculty requester when an
interlibrary loan item has been received.
Copyright
law specifies that photocopies received through interlibrary loan are not to be
used "for any purpose other than private study, scholarship or
research." The Library reserves the right to refuse an interlibrary
copying request if, in its judgment, fulfillment would violate the copyright
law.
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Online and Internet Research tools -
The
Libraries subscribe to over 80 databases and electronic resources, accessible
via the Internet through the Library’s Database page. Many of these
databases include links to full-text articles in thousands of journals. Check
the subject listing
to find out what is available in your discipline.
Most of
the library databases and electronic resources are accessible from off-campus
by connecting through the Library's web site. After selecting an electronic
resource, users will be prompted for their SU network account name and password
to access databases through a proxy server.
For more
information about Internet databases, contact David
McKinney, 540-665-5444.
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The
professional library staff will provide instructional sessions for class groups
in all subject areas, upon the request of the faculty member. Undergraduate
library instruction in the Smith Library is handled by David McKinney at 540-665-5444. Rosemary Green provides library instruction for
all graduate programs, particularly for those meeting off-campus. She may be
reached 540-665-4634.
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The
Media Center in the Smith Library contains extensive viewing and listening
equipment and facilities available for group and class use. In addition,
collections of audio-visual materials are housed here. The Media Center staff
provides assistance with audio and video tape recording, as well as editing and
production of audiovisual materials. Media Services also oversees all campus
classroom multimedia technology. Most classrooms are equipped with multimedia
equipment. Where the classroom does not have the equipment needed by a faculty
member, Media Services can deliver it. Alternately, faculty may borrow directly
equipment for classroom use. To arrange for equipment use and for questions
about educational media, please use the online workorder system on the Media web page.
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A
computer lab on the third floor of Smith Library contains both Macintosh
computers and PC computers, networked to a laser printer. All are connected to
the campus network and the Internet.
A training and work area for faculty is set up in one corner to the lab.
The lab serves three uses:
1. as a
teaching lab for faculty and their classes;
2. as a
training center for faculty and staff, with classes conducted by Institutional
Computing; and
3. as an
open lab for student use.
Software
available in the lab includes Microsoft Office; Finale and Finale Allegro,
FrontPage Express, and others. Assistance in the lab is provided jointly by
Media Center staff and Institutional Computing. Questions relating to network
accounts and e-mail should be directed to Institutional Computing, x5555.
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Children's Literature Center -
A
children's literature collection designed to support programs in education is
housed on the third floor of Smith Library. These books may be checked out as
with other library materials.
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Conference and Meeting Rooms -
The
Armstrong conference room on the main floor and the Marsh conference room on
the second floor may be reserved for use by committees and campus
organizations. A classroom in the Media Center may be reserved for class
groups. Contact Becky Rockwell at
540-665-5424 to reserve the tow conference rooms. Contact David Chavez at
540-665-4637 to reserve the Media classroom.
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The
University Archives, and other rare or special materials are located in the
Special Collections area on the second floor. The Evangelical United Brethren
(EUB) Archives is located on the basement level. For more information, contact Christopher
Bean at 540-665-4553 or the Special Collections office 540-665-5425.
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Book Ordering and Collection Development -
Book and
materials ordering is organized under a system of departmental and program allocations
of the book budget. Monies are allocated according to formula that takes into
account the number of student majors, the number of faculty, the level
(bachelors, masters, doctorate) of the program, the average cost of materials
in the discipline, and publishing levels. New programs usually receive
additional support to develop collections. Moreover, funds are allocated for
music scores, recordings and audiovisual materials.
Collection
development is a joint responsibility of the professional library faculty and
the teaching faculty, with input from students, staff and administration.
During the fall semester and until January 15, priority is given to faculty
requests for materials within allocation budget limits. After January 15,
orders and recommendations still may be submitted, though funding may not be
available. The Library faculty will spend remaining allocated funds. The
spending of allocated funds terminates by April 1 to ensure receipt and payment
of materials before the end of the fiscal year. The current status of
departmental or program expenditures may be requested at any time.
Requests
for new periodical subscriptions may be submitted throughout the year. It may
be necessary to use allocated book funds to cover the cost of the new subscriptions
in the first year.
Faculty
members submitting requests should include author, title, place of publication,
publisher, date of publication, edition, price and ISBN. Request forms are
available from each library. Requests also may be submitted by email to Christopher Bean. Brochures and fliers, if
available, should be submitted, as they are often helpful in identifying
particular works for ordering. Faculty should check the online catalog before
ordering to avoid duplication. If the materials are for reserve or other
immediate use, that fact should be indicated on the order recommendation.
When new
materials are ordered, faculty requesters will be notified of the order. Once
materials are received and cataloged, the faculty requester will be notified of
availability. Recommendations for materials that are not ordered due to budget
considerations will be returned to the faculty requester in June for
reconsideration during the next academic year. Acquisitions staff will notify
requesters regarding the status of orders that are out of print, out of stock
or otherwise delayed or unavailable for purchase.
The
professional librarians act as liaison with several academic departments and
programs for the purpose of collection development and management. Questions on
book orders, expenditures, weeding and other matters should be referred to Christopher Bean, Director, University Libraries.
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Modified March 22, 2008