Zoom Video Conferencing

Zoom is an online video conferencing tool utilized campus-wide for online meetings, online office hours, and online classroom instruction.

Getting Started with Zoom

Downloading Zoom

Getting started with Zoom
Download the Zoom desktop client for Windows or Mac

Joining a Zoom Meeting

Join a Zoom meeting
Join a test meeting to get familiar with Zoom

In-Meeting Controls

Scheduling Zoom Meetings

Advanced Features

Zoom for Educators

Training & Support

Helpful Tutorials

Enhanced Security Features (April 13, 2020)

Security Toolbar Icon for Hosts

The meeting host will now have a Security option in their meeting controls, which exposes all of Zoom’s existing in-meeting security controls one place. This includes locking the meeting, enabling Waiting Room, and more. Users can also now enable Waiting Room in a meeting, even if the feature was not turned on before the start of the meeting. For more information, please visit this recently published Blog.

Invite Button on Meeting Client Toolbar

The button to invite others to join your Zoom meeting is now available at the bottom of the Participants panel

Meeting ID No Longer Displayed

The meeting ID will no longer be displayed in the title bar of the Zoom meeting window. The meeting ID can be found by clicking on Participants, then Invite or by clicking on the info icon at the top left of the client window.

Remove Attendee Attention Tracking Feature

Zoom has removed the attendee attention tracker feature as part of our commitment to the security and privacy of our customers. For more background on this change and how we are pivoting during these unprecedented times, please see a note from Zoom CEO, Eric S. Yuan

Removal of the Facebook SDK in our iOS client

Zoom has reconfigured the feature so that users will still be able to log in with Facebook via their browser

File Transfers

The option to do third-party file transfers in Meeting and Chat was temporarily disabled. Local file transfer is available with our latest release. Third-party file transfers and clickable URLs in meeting chat will be added back in an upcoming release

New Join Flow for the Web client

By default, users will now need to sign in to their Zoom account or create a Zoom account when joining a meeting with the Web client. This can be disabled by the Admin or the User from their settings page

Join Before Host Emails Disabled

Notifications sent to the host via email when participants are waiting for the host to join the meeting have been disabled.

Setting to Allow Participants to Rename Themselves

Account admins and hosts can now disable the ability for participants to rename themselves in any meeting. This setting is available at the account, group, and user level in the Web portal.

Please be sure to update to Zoom’s latest release to take advantage of these new features.

Frequently Asked Questions

Can I view all students simultaneously?

When you are in a Zoom meeting, you can switch between Speaker View and Gallery View. Gallery view lets you see thumbnail displays of up to 49 participants in a grid pattern.

To switch to Gallery view, click Gallery View in the top-right corner of the Zoom session window

Can I show a video and still see my students?

When you are sharing content on your screen (like the videos you want to share during your lectures), you can choose to view the screen share with active speaker (you) or gallery view (everyone) at the top of your screen, or in Side-by-Side Mode. Side-by-Side Mode enables participants to see the shared screen alongside the Speaker View (you) or Gallery View (everyone).

To switch to Side-by-Side Mode, click View Options at the top of the Zoom session window and choose Side-by-Side Mode

How do I invite students to connect via Zoom?

Your classes will not automatically appear as scheduled Zoom meetings. Instead, you will need to configure a Personal Meeting link and then send an email, Canvas email, and/or Canvas announcement to your students with the link and instruct them that your regularly-scheduled in-person class will be held virtually via Zoom by clicking on the link. You will also want to communicate your 10-digit Personal Meeting ID in case you have students who will be joining via phone-only and not over the internet.

How can I take attendance in Zoom?

Once your zoom meeting has ended, you will be able to have a full report on your class. You can access this report by navigating to your profile on the zoom.us webpage.

Once in your profile, select “Reports” on the left-hand column of the website. Then Select “Usage”

From here, you will be able to see the start, end, and duration of the meeting, participant numbers, and information about the hosts.

The number of participants gives you access to a clickable link, which will then break down the participant’s name, join time, exit time, and attentiveness to the meeting. This file can be exported and shared via email, CVS File, or downloaded into a Numbers excel sheet.

Can students join a Zoom session without internet?

Students are able to call into a Zoom meeting via a landline (home phone) or cell phone. Dial the number below based on your location. When prompted enter the meeting ID provided in the invite or contact your instructor for the meeting ID number. If prompted for a participant ID enter # to skip.

You may be charged for a long-distance call by your provider based on your phone plan, therefore, it is best to locate a local number first. Find your local number.

+1 646 558 8656 US (New York)

+1 312 626 6799 US (Chicago)

+1 669 900 6833 US (San Jose)

+1 253 215 8782 US

+1 301 715 8592 US

+1 346 248 7799 US (Houston)

Can students make videos to post to Panopto or Google Drive?

Students can use zoom to create recordings and upload them to Panopto or Google Drive. The easiest way for a student to do this is to follow these steps:

Create a new meeting with no other participants
Using the taskbar at the bottom of the screen, click record.
1. Recording to the computer will download the video to the desktop it was created on
2. Recording to the Cloud will send an email to the account when the video has been successfully transposed (this will take a few minutes). The video can also be found under “My Recordings” on zoom.us.
While recording, you have the ability to pause the recording or stop the recording via the toolbar at the bottom of the screen.
Once the recording is stopped, the video will begin downloading to the desktop or sent to the cloud.
These videos will then be able to be submitted via Panopto, Google Drive, or Zoom.

How can I lock down and secure a Zoom Meeting?

The meeting host has a variety of controls they can use to secure their meeting.

Lock the Meeting: when you’re in the meeting, click Participants at the bottom of your Zoom window. In the participants pop-up box, you will see a button that says Lock Meeting. When you lock the meeting, no new participants can join, even if they have the meeting ID and password.

Expel a Participant: still in that participants menu, you can mouse over a participant’s name, and several options will appear, including Remove. Click that to kick a participant out of the meeting. They can’t get back in if you then click Lock Meeting.

Prevent Participants from Screen Sharing: In the host controls, click the arrow next to Share Screen and click Advanced Sharing Options. Under “Who can share?” choose “Only Host” and close the window.

Attendee On-Hold: if you need a private moment, you can put attendees on-hold. The attendee’s video and audio connections will be disabled momentarily. Click on the attendee’s video thumbnail and select Start Attendee On-Hold to activate this feature.

Disabling Video: Instructors can turn participant video off and request to start participant video. This will allow instructors to block unwanted, distracting or inappropriate gestures on video.

Mute Participants or Mute All: Instructors can turn mute / unmute participants or all. This will allow instructors to block unwanted, distracting or inappropriate noise from the meeting.

For more information, visit https://blog.zoom.us/wordpress/2020/03/27/best-practices-for-securing-your-virtual-classroom/

How can I reduce the bandwidth Zoom consumes?

There are different general video settings that you can edit for yourself.

1. Click anywhere on the video window so the menu panel appears at the bottom.

2. Click on the arrowhead to the RIGHT of the video camera icon, and then click on “Video Settings.”

3. A new window will appear with a preview of your video feed, and a list of checkbox-options:

Camera: this will show your selected camera, with a drop-down menu to allow you to choose other cameras.
- 16:9 (Widescreen): a widescreen aspect ratio; selected by default if supported by your camera
- Original ratio: 4:3 ratio, if that is the default supported by your camera
My Video
- Enable HD: enable High Definition video; selected by default if supported by your camera. Turn this option off to reduce bandwidth consumed by Zoom.