Shenandoah University – Department of Residence Life
Important Winter Break Information
Winter Break is Saturday, Dec. 9 through Sunday, Jan. 14, and it’s quickly approaching!
Below, you can find information about…
- Residence Hall closing
- How to prepare your room prior to leaving for the break
- Information for those wishing to stay on campus over the winter break
- Information for those not returning to SU in the spring
- Information for those whose roommates are not returning in the spring
- Residence Hall Closing
Residential students are required to check out within 24 hours of their last exam or by 7 p.m. on Friday, Dec. 8, whichever comes first.
Residential students with exams that end after 5 p.m. on Friday, Dec. 8 may stay in their rooms Friday night only if those residential students make the request to stay. To make a request to stay in the residence halls the evening of Friday, Dec. 8, contact Residence Life at firstname.lastname@example.org. Students who have been approved to stay in the residence halls on the night of Friday, Dec. 8 must exit the residence halls by 10 a.m. on Saturday, Dec. 9.
Residential students with exams on Saturday, Dec. 9 must exit their residence hall by 2 p.m. on Saturday, Dec. 9. Students with exams on Saturday, Dec. 9 will also need to contact Residence Life at email@example.com for approval.
Please note: the last meal served in the Dining Hall will be on Friday, December 8th for lunch.
2. How to Prepare your Room prior to Leaving for the Break
Before you leave for break please make sure to do the following:
- Clean your room and empty all trash. Failure to clean your room or take out your trash will result in a housekeeping charge starting at $25 for trash removal or $100 for professional housekeeping.
- Remove all personal belongings from your bathroom for Custodial Services winter bathroom cleaning.
- If you are in Caruther’s House, Roni’s Roost, Gore, Parker suites, UI, Edwards, Romine or ECC, you will need to remove all personal belongings from your bathroom for Custodial Services to clean. This includes rugs, storage carts, shower organizers/caddies, shampoo bottles, items on top of sinks (including UI and Edwards), etc. Residents do NOT need to remove your shower curtain. ECC residents do NOT need to empty the sink cabinet
- Failure to remove personal items will result in your bathroom not being cleaned and you being documented for non-compliance for not following closing procedures. Residents found responsible for this violation will automatically be charged a $50 fine.
- Close and lock your windows and doors.
- Set your blinds accordingly, based on the instructions below:
If you reside on the first floor of Funk, Gore, Racey, Parker, UI, Romine, Solenberger, Caruthers House, or Roni’s Roost, leave your blinds/curtains down; all other floors must leave their blinds and curtains open.
All residents on the first and second floors of Edwards and East Campus Commons must close their blinds and curtains.
5. Empty all trash from your room.
6. Turn off all lights and unplug all electronics, such as computers, televisions, etc. EXCEPT fish tanks and refrigerators. Remove all food from your fridge and room that will go bad over break. Please ensure refrigerators and fish tanks are plugged directly into a wall outlet.
7. Leave your fridge plugged in but make sure all perishable food items are thrown away. Do not leave perishable food items left out in the open. Ensure your fridge is plugged directly into a wall outlet.
8. Retrieve any confiscated items (such as candles) that were taken during health and safety inspections from the RA office. Speak with your RA to retrieve any confiscated items that you wish to take home.
9. Please adhere to the following instructions regarding setting the temperature in your residence hall room prior to leaving for break:
- All Edwards, East Campus Commons, Romine, University Inn, Parker, Caruthers House, Roni’s Roost, Solenberger, and Parker residential students MUST leave their heat/AC unit turned ON to heat and set to 62 degrees if digital, or on the lowest setting if a dial selector, during the winter break. Please ensure the heat mode fan is set to low or auto.
- Racey, Gore and Funk residential students must set their thermostat unit to heat and set all the way to the minimum setting.
Make sure that the following steps are followed prior to leaving for break:
- Complete all tasks listed above, points 1-9.
- Clean your room prior to leaving for break. Excessively dirty rooms will be documented.
- Ensure you are not in violation of health and safety policies.
Failure to follow these steps above will result in documentation of the violation(s) as well as the possibility of additional charges and fees as outlined in the above instructions.
Students are encouraged to take valuables with them during breaks rather than leave valuables in unoccupied rooms.
Note: There is no shuttle service to the airport or metro station for Winter Break.
3. Information for those Wishing to Stay on Campus Over the Winter Break
Students who are requesting approval to stay in the residence halls at any time during Winter Break MUST do the following:
- Fill out a Student Account Authorization Form. The Authorization form is attached to this e-mail. You can also come to the Residence Life office in Cooley Hall, Room 214 to complete the form or if you have any questions. Complete the form and submit it to Hornet Central for payment. Your student account will be charged a fee of $50 if you need to stay between Saturday, Dec. 9 and Friday, Dec. 22. If you need to stay on-campus between Tuesday, Jan. 2 and Sunday, Jan. 14, another fee of $50 will be charged to your student account.
Pay the break fee on your WebAdvisor account or in person in Hornet Central prior to Friday, Dec. 8.
Students who are required to be on campus for classes, student teaching, or athletic practices or games over the break are exempt from the fee.
If you fall into one of these exempt categories, the Department of Residence Life will need a confirmation email from a faculty member or supervisor. Residence Life will contact all athletic coaches for approved athletes who are staying for the break. If you are required to stay for an academic or athletic commitment please e-mail firstname.lastname@example.org and your reason for needing to stay and who your academic or athletic contact is so your request can be verified.
The deadline to request to stay in the residence halls is Monday, December 4th.
Administrative offices will close for an extended period over Winter Break starting at 5 p.m. on Friday, Dec. 23, and continuing until 9 a.m. on Tuesday, Jan. 2. If you have a special need for housing during that time, please complete the Winter Break Extended Stay Request Form by Monday, Dec. 4 at 5 p.m. Your request will be reviewed by the Dean of Students for approval. The Department of Public Safety (DPS) is accessible while administrative offices are closed. DPS can be reached directly at (540) 678-4444. In case of emergency, please dial 911.
Students who plan to stay on campus through Winter Break must make other arrangements for these dates. Residential students will NOT have access to their residence hall rooms during this time. There will be no Residence Life staff on duty, and heat will be turned down in all buildings. Residents are not permitted to stay in the residence halls during the period that administrative offices are closed.
The residence halls will reopen for the spring semester at noon on Sunday, Jan. 14.
Please note: students staying on-campus for any part of the winter break are not permitted to have guests in their residence hall. Also, all residence halls will be substance free over the winter break period, this includes Parker, Funk, Gore, Racey, University Inn, Caruthers House, Roni’s Roost, Edwards, ECC, and Romine. No alcohol is permitted in residence halls over the winter break period.
4. Information for those Not Returning to SU in the Spring
Any fall 2017 residential students that are not returning for the spring 2018 semester must officially withdrawal from Shenandoah University in Enrollment Management and Student Success. You can contact Elizabeth Kane at email@example.com to complete this withdrawal process.
Any fall 2017 residential students that are not returning for the spring 2018 semester must also contact Residence Life at firstname.lastname@example.org.
Fall 2017 residential students that are not returning must check out with their Resident Assistant before moving out of the residence hall to return room keys and sign the Room Condition Form. Failure to return a room key when moving out of the residence hall room will result in a $100 fee. Failure to sign your Room Condition Form forfeits your right to appeal any room fines.
5. Information for those whose Roommates are Not Returning in the Spring
Students that do not have a roommate when they leave for Winter Break must leave half of the room clear and ready for the new roommate. In January, new students will move in before returning students. New students must have access to one bed, one desk and chair, one dresser, one closet/wardrobe. Returning students will receive the new roommate’s name and contact information as soon as the new roommate has been assigned.
Returning residential students that do not hear from Residence Life over Winter Break in regards to a new roommate will go through the consolidation process upon their return in January.
For more information about any of the information on this document, please contact email@example.com
Thank you, and have a great Winter Break!
-The Residence Life Team