Due To Social Distancing And Cleaning Measures Required For Our SU Community To Return Safely To Campus, Meetings And Events Will Be Significantly Impacted Throughout The Fall 2020 Semester To Ensure The Safety Of Our Students, Faculty, And Staff.
- Virginia’s Phase 3 guidelines currently specify social gatherings should be limited to 50% occupancy of the event space or 250 participants, whichever is less. For Shenandoah, all meetings/events with more than 50 attendees must submit a COVID-19 plan to help ensure the safety of all attendees. Organizers may submit their COVID-19 safety plan by emailing Amanda Levy at firstname.lastname@example.org.
- Due to adjusted operations during COVID-19, space may be limited for meetings/events.
- Shenandoah University will require adherence to local health department and CDC guidelines at all times for meetings/events, unless an exception has been made. For information on exceptions, please email Amanda Levy at email@example.com.
- Organizers should continually assess, based on current conditions, whether to postpone, cancel, or significantly reduce the number of attendees (if possible) for large meetings/events. Virtual and/or hybrid meetings/events are highly encouraged.
- View Specific Guidelines for Shenandoah Conservatory
- Student clubs and organizations must follow all guidelines set forth from the Office of Student Leadership and Development. Guidelines must be in place for COVID-19 safety plans before event space will be approved.
- Attendees are required to maintain social distancing (at least 6 feet) and wear face coverings during all meetings/events. Additional safety measures may be required. Room capacities have been temporarily adjusted to ensure appropriate social distancing. Organizers can contact their booking coordinator or department to ensure their meeting/event will fit in the requested space.
- Informational tables requests at the Brandt Student Center must be made in advance by emailing firstname.lastname@example.org.
- While Physical Plant will continually clean and disinfect spaces, not all rooms will be cleaned between meetings/events. Organizers and attendees should be cautious of touching surfaces and equipment that have not been disinfected by a previous group. Cleaning supplies can be provided with advance notice.
- All visitors must submit a Visitor Health Screening Form prior to the event.
- The department hosting the meeting/event is responsible for requiring each visitor to complete the form prior to attendance. The sponsoring department is required to notify visitors in advance of attending the meeting/event that if any of the following has happened, they should not attend:
- They’ve been advised to quarantine/isolate by a medical provider or health department
- They’ve had close contact with an individual suspected of having COVID-19. Close contact is defined as exposure of less than 6 feet for 15 minutes or more.
- They’ve recently experienced a cough, shortness of breath, or difficulty breathing that is outside their normal health condition
- They’ve experienced at least one of the following symptoms (outside of their normal health condition) in the last 48 hours: fever, chills, muscle pain, headache, sore throat, vomiting, diarrhea, or loss of taste or smell
- Have had a temperature of 100.4 or above in the past 48 hours
- Groups of over 50 individuals must provide onsite temperature checks for all guests in addition to the Visitor Health Screening Form.
- If an attendee of a meeting/event thinks they may have been exposed to COVID-19, they must fill out a Self Report Exposure Form and leave campus immediately.
Please direct any questions or concerns regarding meeting or event guidelines to Amanda Levy at email@example.com.