Shenandoah University’s Office of Administration & Finance is under the direction of Vice President for Administration & Finance Robert L. Keasler Jr..
Philip Evans is the Assistant Vice President for Administration & General Counsel, with oversight of Human Resources and Public Safety.
Courtney Jarrett is the Assistant Vice President for Finance & Controller, with oversight of Financial Accounting, Accounts Payable, and Payroll.
Lisa Darsch M.S.N., R.N., is the Director of Health Insurance Operations.
The office supports the mission of the university; oversees the administrative, financial and budgetary functions of the university; and coordinates the legal services, insurance and student employment programs of the university. The administrative functions of the university include the following offices:
- General Counsel
- Hornet Central
- Financial Aid
- Student Employment
- Student Accounts
- Financial Accounting
- Accounts Payable
- Auxiliary Services
- Human Resources
- Institutional Computing
- Physical Plant
- Public Safety
Shenandoah University’s Hornet Central delivers fast, friendly and efficient customer service while processing your registration and financial transactions in a one-stop location.
The Financial Aid Office is responsible for assisting families with the resources they need to pay for college. This includes advising families on all financial aid options, evaluating eligibility for financial aid, awarding and disbursing financial aid, and ensuring students maintain eligibility for aid.
The Student Employment Office is responsible for coordinating the federal and institutional work study program on campus. This includes posting positions, reviewing student employment applications, working with SU staff to evaluate departmental needs, and advising students on employment opportunities.
The Student Accounts Office is responsible for oversight of the Shenandoah University Payment Plan and collections of outstanding account balances, managing the collection of Perkins, Nursing, Shenandoah Loans and other college debt.
The Financial Accounting Department supervises the university’s financial and tax reporting; oversees the general ledger, the monthly and year-end close process, budgets, endowment accounting and financial accounting policies and procedures.
The Purchasing and Accounts Payable Department is responsible for purchase orders and disbursement of institutional funds. This includes processing expense and travel reimbursements; requisitions for payments to vendors; cash advances; services, supplies and equipment procurement; credit and purchasing card reconciliations; non-employee contracts and honorariums; and student refund disbursements.
Shenandoah University’s 1098-T Tax Form Resource Center Visit NASFAA for the tax breaks for higher education. View Frequently Asked Questions & Answers about the 1098-T tax form. For tax years 2007 through 2012, 1098-T forms may be printed by visiting ECSI or by calling toll-free (866) 428-1098.
The Payroll department is responsible for processing payroll for all university employees on a bi-weekly basis as well as oversight of all payroll related compliance matters. Additional information regarding the Payroll department including annual payroll schedules can be found on the Payroll page under Offices and Staff Resources under the Directory of Shenandoah Resources in Canvas.
The Physical Plant takes great pride in ensuring that all students, staff and faculty members enjoy a safe and positive learning environment.
- Operations | Oversees the day to day operations of maintenance, custodial, grounds and special event set-ups through the SchoolDude work order system.
- Planning & Projects | Manages planning and providing project management services.
- Van Transportation | Manages three Passenger vans available for University Business. Each van provides for a total of 11 Passengers.
The Institutional Computing Department is responsible for maintaining the core Administrative Systems, Network Systems and Technology Support and administering the iMLearing Program for the university. The core mission of Institutional Computing is to integrate technology in support of the University’s Mission Statement and to promote academic excellence by providing industry standard, up-to-date technology and services to faculty, staff and students. Institutional Computing provides a leadership role in the application of technology, while providing high quality customer focused support services.
The Department of Public Safety is Staffed by 18 full time officers, an Assistant Director and Director in addition to 2 full time shuttle van drivers. The office manages campus-wide parking regulations, safety protocols, law enforcement liaison, assists with student conduct issues also boasts an educational component. The office is also responsible for the annual mandated Clery Act reporting to DOE. DPS also a core member of the Care Team.
Department of Auxiliary Services
The Department of Auxiliary Services has oversight of Bulk Mail/Copy Center, Campus Mail, Child Care Center, contract management of bookstore/dining services/vending, Event Services, Health Professions Building/Scholar Plaza campus operations, Identification Cards (student/employees), and telecommunications.
- Child Care Center
- Campus Mail Services
- Follett Bookstore
- Health Professions Building
- Identification Cards
- Scholar Plaza
- Sodexo Dining Services
The Human Resources department is responsible for all aspects of employment at Shenandoah University. This includes recruiting, onboarding, benefits, training, employee development, job classification, employee performance, progressive discipline, conduct investigation, and diversity. Human Resources also works in coordination with the Payroll department to assure timely and accurate compensation for SU employees.
Shenandoah University offers the following benefits to our full time and part time benefited employees.
For benefits questions email HR at firstname.lastname@example.org.
Shenandoah University offers three options for health plans through Anthem Blue Cross and Blue Shield.
- Plan 1 a PPO plan offers in-network co-pay: $20 for office visits, $30 specialists visits and urgent care; $75 for emergency room; $15/$30/$50 for pharmacy. Most other services are covered at 90%. Out-of-network: covered at 80% with a calendar year deductible of $600 for individual, $1200 for family.
- Plan 2 -2700 offers a lower health insurance premium and qualifies for access to a health savings account. This plan offers a $2800/$5600 deductible (in-network) with 100% coinsurance.
- Plan 3 -3500 offers an affordable premium based on the Affordable Care Act safe harbor requirement. This plan offers a $3500/$7000 deductible (in-network) with 80% coinsurance and allows access to a health savings account.
Annual exams and preventive tests performed at in-network providers are covered at 100% with no cost for all the plans listed above.
100% coverage for diagnostic and preventive care, other services covered at 80% and 50%, a calendar year deductible of $50 for individual, $100 for family. There is a $1500.00 calendar year maximum benefit. Orthodontic benefit payable at 50% after deductible up to lifetime maximum of $1500.
Dental, vision and hearing insurance (Healthgram) are included in the group healthcare insurance package.
Voluntary Vision & Dental Insurance
An employee who elects not to be enrolled in our healthcare group insurance may purchase the vision and/or dental insurance on a voluntary basis for themselves and their family members. The premium is paid pre-tax through payroll deductions.
Flexible Spending Account Plan
Based on Section 125 of the Internal Revenue Code, allows the employee to establish a Flexible Spending account to pay for eligible unreimbursed medical expenses and/or dependent care expenses on a before-tax basis. Amounts can be allocated up to $2,600 per calendar year for health care expenses and up to $5,000 per calendar year for dependent care expenses. Health FSA is only allowed with option 1 health insurance plan. Dependent care accounts may be with any of the healthcare plans.
Health Savings Accounts
An HSA is a tax-free savings account that works with a qualified health plan to help you pay your insurance deductible and qualified out-of-pocket medical expenses. Contribution limits are $3400 for individual and $6650 for family. An HSA allows for tax savings and is an investment that belongs to the employee that can be used for medical care expenses now, or in the future. Shenandoah University has affiliated with HealthEquity allowing payroll deductions for the employee’s HSA. You may only use an HSA with healthcare plan options 2 and 3.
Life, Accidental Death & Dismemberment Insurance
Provided at no cost to the employee. Coverage is three times the annual salary. Coverage amounts beyond $50,000 are subject to taxes based on IRS regulations.
Supplemental Life Insurance
A voluntary benefit to add additional life insurance for an employee, a spouse/partner, or children. The employee elected premium rate is paid after-tax on a voluntary basis through payroll deductions.
Eligible after 6 months of service and provided at no cost to the employee. Short Term Disability Insurance is coverage at 60% of the monthly salary to a maximum of $5,000 per month beginning the first day for accidents and after 14 days for illness. Long Term Disability is also provided at no cost to the employee.
On hold until further notice
On hold until further notice
After one year, the employee and /or their spouse may take up to six credit hours per semester tuition free. Dependent children also qualify for tuition remission or exchange. The tuition benefit is not available for part-time benefited employees.
– All employees at Shenandoah University are paid on a biweekly basis. Payday is every other Friday (see payroll schedule for specific pay dates) Payroll deductions are withheld 24 times per year, with the exception of retirement plans and any legally required deductions, which must be withheld every pay check.
Deposit of paychecks is available to any ACH financial institution. Participation is encouraged for all employees. Direct deposit is an environmentally friendly option that reduces the use of printed materials. Pay advices can be viewed online through Web Advisor.
SUMMARY OF LEAVE BENEFITS
Full Time Staff Employees
- Vacation Leave – first year of employment earn 1/2 day per month, second year of employment earn 1 day per month, after five years earn 1 1/2 days per month.
- Personal Days – Each year, active full-time employees will be credited with one personal day at the beginning of January and one personal day at the beginning of July. Personal days may not be used until the employee has satisfied the probationary period.
- Medical Leave – earn 1 day per month to a maximum of 60 days accumulation.
- Holidays – 11 paid days per year.
- Part time Staff Vacation and Medical Leave – Part time staff employees earn leave time at the rates stated above, based on the number of hours worked in a day. Example: one day medical leave earned equals four hours (20 hour week, 4 hour day). Holidays are paid if the holiday falls on a regularly scheduled workday. The number of hours paid is based on the number of hours normally worked in a day. Part Time Staff Employees
- *All leave types are calculated through SU timekeeper in hours. Employees are considered to work 7 or 8 hours per day based upon employment classification and work hours.
Full Time 12 Month Faculty employees:
- Vacation Leave – earn 2 days of vacation for each month of continuous employment.
- Personal Days – eligible for 2 days per contract year
- Holidays – 11 paid days per year.
9 Month Faculty employees:
- Holidays – 11 paid per year
For full benefit and policy information, current employees may visit the Human Resource Community on Canvas (login required).